FREQUENTLY ASKED QUESTIONS AND ANSWERS


 

  1. What is the Western Reserve Safety Council?
  2. How much does it cost?
  3. How do I benefit from a Safety Council?
  4. What is the Ohio BWC Safety Council rebate?
  5. Why is it a potential rebate?
  6. What are the Participation rebate eligibility requirements?
  7. What are the Performance rebate eligibility requirements?
  8. Once all rebate eligibility requirements are met, what insures I will receive a rebate?
  9. Who determines if I get the Safety Council rebates?
  10. Who can join?
  11. How do I join?
  12. What is the enrollment deadline?
  13. When is the first meeting scheduled?
  14. Does it matter where my business is located?
  15. Where are the meetings?
  16. When are the meetings?
  17. Will there be meals at the meetings?
  18. What do I have to do for the semi-annual report?
  19. Who manages the WRSC?
  20. Who is on the WRSC steering committee?
  21. Who decides the meeting topics?
  22. How does my company get credit for regular meetings?
  23. Do I have to RSVP for meetings ahead of time or just show up?
  24. If I miss a meeting, do I lose my eligibility for the BWC rebate?
  25. What qualifies for external training credit?
  26. May I send someone else in my place if I can’t make a meeting?
  27. Can I bring someone else to the meeting with me?
  28. I am currently in another safety council; may I join a second one?
  29. Once I enroll, do I have to re-enroll every year?
  30. If my CEO attends one of the meetings, does my firm receive two meeting credits?
  31. When will I receive my Ohio BWC rebate money, if I qualify?
  32. What is a meeting sponsor?
  33. Why should my firm become a meeting sponsor?
  34. How does my firm become a meeting sponsor?
  35. Who can I contact for further questions?

What is the Western Reserve Safety Council?

The Western Reserve Safety Council (WRSC) is an organization assembled to provide a forum for the presentation of health and safety issues and the exchange of ideas and concepts for best practices in accident prevention. The information and resources available through the WRSC will increase awareness and, with implementation of strategies learned, the likelihood of reduction of workplace accidents and injuries.  The monthly meeting topics will have an emphasis on hazard reduction, regulatory compliance, and safety program management.  The WRSC is open to all public and private companies in the Solon area and surrounding communities.

The WRSC is the 80th active safety council in the Ohio Safety Council Program and is a self-governing organization administered by a steering committee. It is co-sponsored by the Solon Chamber of Commerce and in collaboration with Aurora, Beachwood, Chagrin Valley, Hudson and Twinsburg Chambers of Commerce and the Ohio BWC – Division of Safety & Hygiene.

How much does it cost?

Annual membership fees will be $50 for any Chamber of Commerce member and $100 for non-Chamber members.  The WRSC is currently offering a lifetime honorary membership and other benefits to founding member companies who make a one-time donation of $5,000 to help defray WRSC start-up costs.

How do I benefit from a Safety Council?

Member firms will benefit in the following ways:

  • Learn valuable safety & health information and resources through speaker presentations at monthly meetings
  • Network with area businesses, safety professionals, and similar industries
  • Earn a potential 4% rebate on your firm’s worker’s compensation premiums
  • Learn about all the available discount and safety programs the BWC has to offer, including the Safety Intervention Grant worth up to $40,000.

What is the Ohio BWC Safety Council rebate?

This is a potential 4% premium rebate for meeting the Ohio BWC’s safety council rebate eligibility requirements.

  • 2% Participation - for eligible employers actively participating in the safety council ( Group rated employers are not eligible)
  • 2% Performance - for eligible companies reducing overall claim frequency or severity by 10% from the previous year (Group retro not eligible, Group rated has to meet participation requirements for Performance rebate eligibility)

Why is it a potential rebate?

Your company’s rating plan with the Ohio BWC will determine whether or not you are eligible for one or both components of the rebate program.

BWC Rating Programs 2% Participation 2% Performance Potential Total
Base or Individual Yes Yes 4%
Group-experience No Yes 2%
Group-retrospective Yes No 2%
Individual Retrospective Yes Yes 4%

What are the Participation rebate eligibility requirements?

  • Enroll in the safety council by July 31
  • Attend a minimum 10 WRSC meetings per year (July 1 – June 30)
  • Your firm’s CEO, President or most senior on-site manager must attend at least 1 WRSC meeting
  • Submit two brief semi-annual reports on injury rates to the WRSC (these reports are confidential)

What are the Performance rebate eligibility requirements?

The 2% Performance bonus requires

  • 10% reduction of claim frequency or severity for current Safety Council year (Jul1 – Jun 30) from prior year (or maintain 0)
  • Frequency = # of claims x $1M / $ reported payroll
  • Severity = # days absent x $1M / $ reported payroll

All rating plans are required to maintain Participation requirements to remain eligible for the Performance bonus

Once all rebate eligibility requirements are met, what insures I will receive a rebate?

  • Employer must be current (no more than 45 days past due) with all BWC premium payments
  • Employer may not have cumulative lapses in workers’ compensation in excess of 40 days within the last 12 months
  • Self-insured employers are not eligible for the rebate and limitations apply to employers enrolled in a Professional Employer Organization (PEO)
  • Or call Scott Turner (BWC) at 216-469-6600

Who determines if I get the Safety Council rebates?

The WRSC tracks meeting attendance and semi-annual reporting while the BWC tracks and processes the rebates.

Who can join?

Any private or public employer in the state of Ohio, state fund or self-insured, regardless of current membership in your local chamber of commerce.

How do I join?

Call the Solon Chamber of Commerce office at 440-248-5080 and ask for an enrollment form or go to

http://solonchamber.com/wrsc-application and complete the on line application

What is the enrollment deadline?

A company can join at any time but to be eligible for the BWC rebates, you must complete the enrollment form and submit to WRSC c/o the Western Reserve Safety Council office 6240 SOM Center Rd, Suite 110, Solon, OH 44139 by July 31st.

When is the first meeting scheduled?

The first meeting of the 2016-2017 Safety Council calendar year will be Wednesday July 1st and the first Wednesday of the month thereafter through June 2017.

Does it matter where my business is located?

No.  The WRSC is open to any employer in the area.

Where are the meetings?

Mustard Seed, 6025 Kruse Dr.  Solon, OH 44139

Second Floor

When are the meetings?

11:30 am every first Wednesday of the month

Will there be meals at the meetings?

Yes…a buffet luncheon will be available and reservations are required.  Meal costs will be $25 for Safety Council members and $27 for guests.

What do I have to do for the semi-annual report?

All WRSC members will be reminded in January and July to complete their semi-annual reports.  These reports are similar to the OSHA 300A summary log but only for the previous 6 month period.  The reports will be available to fill out and submit online.  The reports are used by BWC to recognize safety council members for their accomplishments in safety and will not be distributed to any other agency or 3rd party.

Who manages the WRSC?

The steering committee, as selected by the sponsoring organization in coordination with BWC guidelines.

Who is on the WRSC steering committee?

A minimum of Three (3) employer representatives, Sponsor representative (Solon Chamber of Commerce), BWC Representative (Scott Turner)

Who decides the meeting topics?

The steering committee decides on the meeting topics and presenters.  Input from our member employers is highly encouraged to continue providing quality and relevant information.

How does my company get credit for regular meetings?

Credit will be given by signing in when arriving at the meeting and staying for the entire meeting.

Do I have to RSVP for meetings ahead of time or just show up?

A reservation will be required for meeting attendance.  The WRSC is required to provide an anticipated attendance count to the meeting facility to determine the number of meals expected. The WRSC will communicate primarily via email and will offer online registration.

If I miss a meeting, do I lose my eligibility for the BWC rebate?

The BWC rebate attendance requirement is 10 meetings per year.  The WRSC will have 1 meeting every month.  If 2 meetings are missed, then you still meet the attendance portion of the rebate requirement.  If you miss 4 meetings then you can still meet the attendance requirement by submitting proof of external training attendance in two classes provided by the BWC at any number of their training locations or any other professional provider by June 30.  You can substitute a maximum of 2 meetings with external training credits.

What qualifies for external training credit?

If you elect to substitute up to 2 meeting credits with external training, it must be:

  • Safety oriented
  • At least 1 hour in length
  • Cannot be self-taught by the company or hosted at the company’s workplace
  • Required Drug Free Workplace and online webinars do not qualify

May I send someone else in my place if I can’t make a meeting?

Yes, in fact this is encouraged.  Please have the new attendee notify the staff at the registration desk that they are substituting.

Can I bring someone else to the meeting with me?

Yes, this is encouraged as others in your organization or elsewhere may benefit from the topics and subject matter.

I am currently in another safety council; may I join a second one?

An employer may participate in as many safety councils as they choose but all rebate eligibility requirements must be met in one safety council. If a company wishes to switch safety councils, wait until the end of June, notify your current safety council in writing, then enroll online by July 31st.

Once I enroll, do I have to re-enroll every year?

No.  Once you enroll, your membership in the WRSC is ‘grandfathered’ with timely membership fee payments.  Please notify the WRSC (or current safety council) in writing if your firm would like to cancel or transfer their safety council enrollment.

If my CEO attends one of the meetings, does my firm receive two meeting credits?

No.  Your company will receive 1 attendance credit for the meeting and at the same time, will fulfill the CEO requirement.   The CEO will need to identify themselves as the highest ranking company official on the sign in sheet.

When will I receive my Ohio BWC rebate money, if I qualify?

Participation rebate checks are mailed out in October and Performance bonus checks are mailed out in December.  The check will represent a rebate based on premium paid during the previous BWC rating year.  For example, a check received in October 2016 will reflect a rebate from premiums paid on the last half of 2015 and the first half of 2016.  The rebate for public employers will be based on the previous calendar year.

What is a meeting sponsor?

The Western Reserve Safety Council will have 2 sponsor opportunities available:

1)  Awards Banquet Sponsor   (April of each year) (limited to 6 @ $ 300)

2) Monthly Meeting Sponsor (11 opportunities per year) (limited to 3 sponsors/meeting @ $200)

Why should my firm become a meeting sponsor?

Awards Banquet @ $ 300

  • Corporate Logo will appear in the Safety Council Newsletter and/or other official correspondence and/or meeting notification emails or reminder postcards, and sponsor –supplied wall banner
  • a reserved table for display items
  • 2 minutes of business related commercial time at the podium
  • Opportunity to give away promotional items
  • Company and marketing information on our website for 30 days
  • Two (2) complimentary meals

 

Monthly Meeting Sponsor @ $ 200

  • Corporate Logo will appear in the Safety Council Newsletter and/or other official correspondence and/or meeting notification emails or reminder postcards,
  • a reserved table for display items
  • 2 minutes of business related commercial time at the podium
  • Opportunity to give away promotional items
  • Company and marketing information on our website for 30 days
  • One (1) complimentary meal

How does my firm become a meeting sponsor?

Call or notify the Western Reserve Safety Council/Solon Chamber office at 440-248-5080

Who can I contact for further questions?

Call or notify your local Chamber of Commerce or the Western Reserve Safety Council/Solon Chamber of Commerce office at 440-248-5080 or call Scott Turner (BWC) at 216-469-6600; Scott.t.1@bwc.state.oh.us